Instant PTO calculator · Free to use

Calculate your PTO in seconds.

Stop guessing how many vacation days you’ve earned. Enter your hire date and accrual policy and see your current PTO balance, next accrual date, and projected time off.

Open PTO Calculator Tools for Employers
✓ No login required ✓ Works with common PTO policies
PTO calculator

Enter your details to calculate PTO

This calculator helps you estimate how much paid time off you’ve earned based on your hire date, accrual rate, and company policy. For official records, always confirm with your HR or payroll system.

How it works

Understand your PTO in three simple steps

1

Enter your details

Add your start date, accrual rate, and basic company rules (carryover limits, yearly total, and time used so far).

2

We crunch the numbers

The calculator estimates your earned PTO today as well as how much you’ll have by future dates based on your schedule.

3

Plan your time off

Use your PTO estimate to schedule vacations, long weekends, and personal days without guesswork or awkward HR emails.

For employees

Take control of your time off

PTOCalculator.com is designed for real people who just want a clear answer: “How many days do I actually have?”

  • Always know your balance.
    Stop guessing or digging through old pay stubs to find out what you’ve earned.
  • Plan smarter vacations.
    See how much PTO you’ll have by future dates to plan trips with confidence.
  • Handle multiple jobs or roles.
    Track PTO separately for more than one employer or position.
For employers & HR

Clear PTO policies for your whole team

Make PTO easy to understand for managers and employees — without needing a full-blown HR department or enterprise software.

  • PTO policy builder.
    Generate a clear, customizable PTO policy tailored to your team size and accrual style.
  • Consistent calculations.
    Use the same logic for hourly and salaried employees to avoid confusion and disputes.
  • Easy reporting.
    Export estimates for payroll, managers, or employees so everyone sees the same numbers.
Join Employer Toolkit beta
PTO planner

Turn PTO numbers into real time off

Knowing your balance is step one. Next, see how those hours translate into long weekends, trips, and family time.

  • See how many days you can take off.
    Convert your PTO hours into days and blocks of time off you can actually schedule.
  • Plan ahead with projected PTO.
    Choose a date in the future to see how much PTO you’ll have by then.
  • Export to your calendar.
    Save PTO plans as a calendar event so you and your team remember what’s coming up.
Trusted by real teams

Make PTO simple for everyone

“I finally understand my PTO without sending three emails to HR every time I want a long weekend.”

— Marketing coordinator, 30-person team

“We standardized PTO for our whole agency in one afternoon. Everyone sees the same numbers now.”

— Owner, 12-person agency

“As a manager, this makes it way easier to talk about time off during one-on-ones.”

— Team lead, software company
FAQ

Frequently asked questions

Is PTOCalculator.com free to use?
Yes. The core PTO calculator is completely free. In the future, we may offer optional premium tools for employers and HR teams.
Does this replace my official HR or payroll system?
No. This tool is meant to help you interpret your PTO policy and understand your estimate. Your company’s HR or payroll records are always the official source of truth.
Can employers use this tool?
Absolutely. Employers and HR teams can use the calculator for estimates, and our Employer Toolkit will help generate clear, consistent PTO policies.
Does this work for different states or countries?
The calculator supports common accrual setups. Specific PTO rules vary by location, so we always recommend checking local laws and your own policies. Our resources section will highlight helpful references.
About

Why we built PTOCalculator.com

PTO can be confusing: different accrual methods, carryover rules, and handbooks that aren’t always crystal clear. We built PTOCalculator.com to make your time off easy to understand — for employees, managers, and small teams.